How to Check Your PF Statement

Provident fund (PF) contributions is a part of your salary and you can see how much goes into it from your monthly salary slip. To get a detailed breakup, you need to get your hand on a copy of the PF statement where you will find information of both employee and employer contributions and other details including interest earned during the year in a consolidated form.

Where to access PF statement from
At the end of the financial year, the employer shares the PF statement with the employees after receiving them from the Employees’ Provident Fund Organisation (EPFO). Even employees of un-exempted organisations can view it by accessing www.epfindia.com or by clicking here. For employees of exempted organisations, the PF statement is made available by the employer generally though the company’s Intranet. The provident fund for the former is managed by a private trust while the latter is managed by the EPFO itself.

Here are few important things that are shown in a PF statement:

Basic details: The PF statement carries the name and address of the establishment along with the establishment ID. You will also find details such as the name of the employee, date of birth, date of joining the organisation, and so on.

PF Account number: The first thing to check on your PF statement is your PF number. For an un-exempted organisation, the PF number is an alphanumeric representing the state, regional office, establishment, and the PF member code. The PF account number is represented differently for exempted organisation and is completely numeric.

Here’s a sample PF number (un-exempted organisation) and what it shows:
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Sample PF number: MH BAN 0057885 000 0000691

* MH represents the state, i.e., Maharashtra

* BAN represents the regional office, i.e., Bandra

* The next 7 numbers, i.e., 0057885 represents the establishment ID

* The next 3 numbers are establishment extension ID. It can be 000 if no extension is provided.

* The last 7 numbers, i.e., 0000691 represents the member (employee) ID.

UAN number: Unlike the PF account number that is generated every time the employee joins a new organisation, universal account number (UAN) is a unique 12 digit number and is mandatory for all employees to have it. All PF numbers, i.e., member IDs will get linked to the UAN. On switching jobs, furnish the UAN to your new employer which helps in managing the PF account better.

Opening balance: The statement will show the opening balance under both the employee – employer columns. The opening balance represents the total of contributions (employee and employer columns) plus the interest earned in the previous financial year.

Monthly contributions: The PF statement/passbook will show the break-up of employee’s and the employer’s month-wise contribution in rupees. The portion that goes towards EPS (Employees’ Pension Scheme) is also shown separately. Even though both employee and employer contribute 12 percent equally, the contributions are not same. Click
here to know why.

Voluntary Provident Fund: An employee is allowed to contribute more than the mandatory 12 percent towards PF, which is shown under the ‘Voluntary Provident Fund’ column. The employee’s voluntary contributions are shown separately. Remember, the employer is not supposed to match VPF contribution and thus may show no figure.

Interest: The interest earned on the employee’s and the employer’s contributions are credited to the PF account once a year. The interest earned is calculated on the monthly running balances in the account. The PF statement will carry the interest rate on which the calculations are based upon as declared by the government.

Withdrawals: Any withdrawals that you have made during the year will also be shown and accounted for accordingly. Click here to know, under which circumstances one can ask for an advance from the EPFO.

Closing balance: The closing balance will represent the total of employee contributions plus interest earned and the total of employer contributions plus interest earned. Such balances will become the opening balance for the next financial year.

27 COMMENTS

  1. please guide me in getting my pf amount from rai university and sharda university where I worked between 2004 and 2011

  2. I was working with Larsen & Toubro Powai Bomay from June 1975 till Oct 1977. I joined Dodsal and was working for Dodsal Pvt ltd, Nariman Point Bombay from Oct 1977 till Feb 1982. I did not claim my provident fund when I resigned from the company. I have the salary certificate which do not have the PF no. specified on it. The company is now operating in Dubai and all attempts to get this information is futile. How do I get the details? Regards, Deepak Porob Desai

  3. I have not received my PF amount since last 12 yrs. my account number is not showing any status. I have been mailing several times to the concerned people but still not received any reply. I have all proofs with me. Kindly help.

    • Dear Mam,
      You must go at your nearest PF office not online because here are more fraud
      So i request you please go to nearest PF office
      and you can go your office also where you were employee

  4. I am not able to trace my PF number. I subscribed for PF & Super Annuation while I was serving with Aerospace Systems Pvt Ltd, Bangalore from July 1997 to March 2005. Can you please help me in reviving it. My mobile number is 9916857757 and email id is: [email protected]

  5. please confirm balance in respect of following P. F Accounts:-
    (a) Arasu A/C no 100391332063
    (b) babu A/C No 100104328408
    (c) Krishna A/C No 100196115739

  6. my PF not detect from my salary since one year, management says that above 15000 salary pf not detecting is it true?

  7. very nice information given , thanks a lot sir , keep it up

    csh |ac repair in gurgaon|service|hvac contractors|amc |gas filling

  8. I had left the job in July 15 2014 but UAN numbers created after July. I contact many times to epfo but they said without uan no can’t do nothing.
    Please tell me what should I do?

  9. my contribution & employer contribution etc. details, passbook, etc. I am getting as and when I want to know. If I am working in an educational organisation, I am eligible for the pension, subject to leaving the contribution of employer with epf and 10 or more years continuous service. How to calculate my pension ?

  10. Sir/Madam,
    If I had worked in an organiasation under one name and then the name is is changed to another and my salary is now entered in the second one , is it possible to check my emoluments in both accounts ?
    Do I need two UAN numbers and thereby two passwords ?
    Can I close previous account without depositing the sum in the new account ?
    Anjuli Dixit ,D/O Mr.L.K.Dixit

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